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A leading global investment banking organisation is seeking an experienced Office Manager & Executive Assistant to join its Frankfurt office.

This is a unique opportunity to play a central role in supporting a high-performing investment and corporate banking team while overseeing the day-to-day operations of a busy international office. Working alongside an Administrative Assistant, you will act as a key point of coordination between management, clients, suppliers, and colleagues across multiple international locations.

This is a permanent, full-time position requiring a minimum of four days per week in the office, with one working from home.

Key Responsibilities

Office Management

• Coordinate and deliver client events across the DACH region.
• Organise recruitment events and liaise with internal talent acquisition teams.
• Oversee office operations, including facilities management, office supplies, maintenance, accounting administration, and vendor management.
• Act as a key contact between the Frankfurt office and central support functions, including IT, HR, Finance, and Real Estate teams.
• Manage relationships with external suppliers and service providers.

Executive Assistant Support

• Provide high-level administrative support to senior bankers and leadership teams.
• Coordinate complex diaries, meetings, and client communications.
• Arrange domestic and international travel, itineraries, and expense management.
• Process invoices and expenses accurately and efficiently.
• Organise internal and client meetings, including venue bookings, catering, and guest management.

About You

• Fluent in both German and English.
• Previous experience as an Executive Assistant, Office Manager, or in a combined EA/Office Management role.
• Exceptional organisational and multitasking skills.
• Strong attention to detail and ability to prioritise effectively in a fast-paced environment.
• Excellent interpersonal and stakeholder management skills.
• Collaborative team player with the ability to work across international offices.
• Professional, proactive, and highly trustworthy when handling confidential information.
• Strong Microsoft Office skills, particularly Outlook, Word, and Excel.
• Flexible to support occasional travel and events within Germany.

This is an excellent opportunity for a proactive, highly organised professional who enjoys operating at the heart of a fast-moving, client-focused environment.

Contact information

Reece Mcnamara